on average after go-live
never miss an inquiry
deep knowledge ingestion
sign-up to live
HOW IT WORKS?
Minutes.Three simple steps to deploy an AI agent that handles your front-desk around the clock.
Step 1
Upload your website URLs - we crawl up to 200 pages - plus PDFs, documents, and FAQs. AptaBook builds a knowledge base that truly understands your business, your services, and your tone.
Step 2
Embed a branded chatbot widget on your site in seconds. Get a dedicated inbound phone number where callers speak directly to your AI agent - no hold music, no missed calls.
Step 3
The agent qualifies inquiries, presents your services, checks real-time availability across all your locations, and books appointments - syncing instantly to your calendar.
SOLVING REAL PROBLEMS
Missed calls after hours, leads that go cold, or back-and-forth emails just to book one appointment. AptaBook's AI handles these so you can focus on delivery.
AUTOMATION
Cold Again.AptaBook keeps customers engaged at every stage. From appointment reminders to re-engagement campaigns, our efficient context trained AI agents ensure no lead & customer enquiry slips through the cracks.
Automated reminders are sent via email or SMS before every appointment. Customers get advance notice, and your no-show rate drops. You set the timing (24 hours, 1 hour, etc.) - the AI handles the rest.
After a service is complete, the AI automatically reaches out to collect feedback, offer a next appointment, or promote additional services. Turn one-time visits into repeat business.
If a customer starts a conversation but doesn't complete the booking, the AI follows up via email or SMS with a personalized message. You capture leads who were interested but got distracted.
For customers who haven't booked in a while, AptaBook automatically triggers a re-engagement campaign. A friendly nudge - a special offer, a seasonal reminder, or a simple check-in - brings them back into your pipeline.
INDUSTRIES
economy running.Whether you run one location or many, AptaBook learns your services, your brand, and your schedule - so every lead gets a relevant, helpful response.
Spas, salons, massage, aesthetics
Healthcare clinics and medical pratices
Life coaches, business coahes
Certified public accountants and firms
Schools, tutoring centres, and institution
Financial planners and advisors
Gyms, personal training, and fitness
Plumbers, electricians, and contractors
Legal practices and law offices
Business strategy and advisors
Digital marketing and web development
Yoga studios and wellness centers
SEE IT IN ACTION
INTEGRATIONS
Stack.Two-way sync with the tools your team already uses. Appointments flow into your calendar; leads flow into your CRM. Zero manual work.
Testimonials
After-hours calls used to go to voicemail. Now patients book cleanings from our site or by phone without my staff catching every ring.
We trained it on our service menu in one afternoon. It handles timing questions and books the right providers without double-booking.
Emergency dispatch is calmer: the AI captures the address and issue first so our techs arrive prepared.
We needed professional messaging and clear routing for urgent calls. AptaBook keeps routine questions off the front desk.
After-hours calls used to go to voicemail. Now patients book cleanings from our site or by phone without my staff catching every ring.
We trained it on our service menu in one afternoon. It handles timing questions and books the right providers without double-booking.
Emergency dispatch is calmer: the AI captures the address and issue first so our techs arrive prepared.
We needed professional messaging and clear routing for urgent calls. AptaBook keeps routine questions off the front desk.
After-hours calls used to go to voicemail. Now patients book cleanings from our site or by phone without my staff catching every ring.
We trained it on our service menu in one afternoon. It handles timing questions and books the right providers without double-booking.
Emergency dispatch is calmer: the AI captures the address and issue first so our techs arrive prepared.
We needed professional messaging and clear routing for urgent calls. AptaBook keeps routine questions off the front desk.
After-hours calls used to go to voicemail. Now patients book cleanings from our site or by phone without my staff catching every ring.
We trained it on our service menu in one afternoon. It handles timing questions and books the right providers without double-booking.
Emergency dispatch is calmer: the AI captures the address and issue first so our techs arrive prepared.
We needed professional messaging and clear routing for urgent calls. AptaBook keeps routine questions off the front desk.
FAQs
Here’s everything you need to know before getting started.
Contact us and we’ll help you out.
Want a demo call? Use Call Me at the top of the page.
Most businesses are live within 10-15 minutes. Upload your content, configure services and providers, embed the widget, and you're ready. No coding required.
Yes. AptaBook's Voice Agent answers your business phone 24/7, qualifies callers, books appointments, and can transfer to your team when needed. It works alongside the chat agent so you're covered on both channels.
The agent is trained to stay on-topic and avoid guessing. When it's unsure, it captures the enquiry, offers to have someone follow up, or directs the user to the right resource. You stay in control of how fallbacks are handled.
We take data security seriously and are built with healthcare and regulated industries in mind. For specific HIPAA or compliance requirements, please contact us so we can outline the current safeguards and roadmap.
We currently serve businesses in the US and Canada. If you're in another region and interested in AptaBook, get in touch - we're expanding coverage based on demand.
You can connect your website URL and/or upload documents (PDFs, FAQs, service lists). AptaBook ingests this content so the AI answers using your actual services, pricing, and policies. You can refresh the knowledge anytime.
Yes. You can adjust the widget's appearance to match your brand (colors, position, avatar) and set the tone and personality (e.g. professional, friendly) so conversations feel on-brand for your business.
Yes. AptaBook integrates with popular calendar and scheduling tools (e.g. Google Calendar) so the AI shows real-time availability and books appointments directly into your existing calendar. No double-entry.
Free trial, No credit card required
Join hundreds of service businesses across the US and Canada that have already flipped the switch to AI-powered scheduling.