AI receptionist for service businesses
AptaBook greets callers and website visitors, answers from your real content, qualifies the request, and books into your calendar on phone, chat, and WhatsApp-around the clock.
Serving service businesses across the United States and Canada.
Clinics, salons, law firms, and home services use one AI receptionist across every channel-without hiring overnight staff.
Hear the receptionist yourself. Enter your number for a live call:
every call & chat answered live-not voicemail
callers and chatters get a reply right away
nights, weekends & holidays
sign-up to live AI receptionist
Industry context: contacting a lead within five minutes can make them up to 21× more likely to convert than waiting 30 minutes. Source: Harvard Business Review (InsideSales research on web lead response time).
The front-desk problem
When phones ring during appointments and chat sits offline, leads pick the next business that answers. An AI receptionist keeps first contact instant.
How it works
Train on your business, connect a calendar, and put AptaBook on the phone and website.
Connect your website (up to 30, 100, or 500 pages by plan) and upload FAQs or scripts so answers match your brand.
Sync Google Calendar or Microsoft 365 and set services, buffers, and handoff rules.
Embed the widget, point a number at the voice agent, and start capturing bookings.
What it covers
From first hello to confirmed appointment, AptaBook handles the moments that used to slip.
Greet inbound callers, answer FAQs, and book while your team stays with clients.
Capture visitors the moment they ask-day or night.
Meet customers on the channel they already use.
Offer real availability and write confirmed appointments.
Ask your intake questions before anything hits the calendar.
Escalate or take a message when your rules say a human should step in.
See it in action
A new client calls during a busy afternoon. The AI receptionist greets them with your script, answers hours and service questions from your knowledge base, and books the next open slot-so the lead never hits voicemail.
The appointment is on your calendar before your team finishes the current client.
A visitor on your services page asks about pricing and availability on a Sunday. Chat answers from your content, qualifies the request, and books on the spot.
Integrations
Connect calendars and everyday business apps so bookings land where your team already works.
Google Calendar
Outlook / Exchange
Google Meet
Gmail
Microsoft Teams
HubSpot
Zoho CRM
Need another CRM or scheduling tool? Ask us-webhooks and custom HTTP tools cover many stacks.
Testimonials
"We stopped losing callers when the front desk was with clients. Chat and phone now book into the same calendar."
Multi-chair salon · daytime overflow
"It answers like our front desk wrote the script-hours, services, and booking rules-without inventing prices."
Family clinic · phone + chat
"As a solo operator I can't always pick up. AptaBook is my receptionist nights and lunch breaks."
Independent trainer · after-hours coverage
FAQs
What teams ask before putting AptaBook on the front line.
Contact us and we'll help you out.
Want to hear it first? Use Call Me at the top of the page.
It answers inbound calls and website chats, answers FAQs from your knowledge base, qualifies leads, and books appointments into your calendar.
It covers nights, peaks, and overflow so your team focuses on in-person work. You set handoff rules when a human should take over.
Chat often goes live the same day after hours, calendar, and knowledge are connected. Phone numbers wait on carrier approval.
It should answer from your trained knowledge. If something is missing, it takes a message or offers a human follow-up per your fallback rules.
Yes. AptaBook syncs real availability and books with reminders to reduce no-shows.
Yes. Start a free trial with no credit card required, then choose the plan that fits your call and chat volume.
Join service businesses using AptaBook to answer every inquiry and book more appointments.
