Train once. Answer everywhere.
Connect your website and documents. One agent uses that knowledge on chat, phone, WhatsApp, and email (by plan) - then books into Google Calendar or Microsoft 365 with live availability, not a static form.
Or call our live AI agent now-enter your number:
Trusted by growing Businesses
answer before voicemail callbacks
no "call us tomorrow" dead end
on Professional (50 / 400 / 1,500 by plan)
chat widget + calendar
AptaBook is an AI receptionist and appointment-booking platform that answers calls, web chats, and WhatsApp messages 24/7, qualifies leads, and schedules meetings directly into connected calendars for service businesses in the US and Canada.
WHY APTABOOK
Chat, voice, and email share one knowledge base and your real calendar - not three vendors glued together.
No bouncing someone from chat into Calendly. Ask your intake questions, then offer real open times.
Train on your site, PDFs, and FAQs - answers should match what you actually offer.
Same agent whether they type, call, or email - so you don’t maintain three scripts.
Embed the widget, connect Google or Microsoft 365, start the trial. Phone comes after number setup.
EVERY CHANNEL
One trained agent on the channels you enable - answer, qualify, book.
SEE IT IN ACTION
Watch live chat and WhatsApp demos, then hear real AI voice calls qualify leads and book meetings-no slides, no fluff.
A visitor lands on aptabook.com at 9 PM Saturday.
The AI agent qualifies the lead and books a demo on the spot.
A customer messages on WhatsApp after hours.
The AI answers questions and qualifies the lead in chat.
A prospect calls after hours about a healthcare app build.
The AI voice agent answers questions and books a discovery call-no human needed.
A patient calls to book a consultation after hours.
The AI checks availability, collects visit details, and confirms the appointment-no hold, no callback.
HOW IT WORKS?
Three simple steps to deploy an AI agent that handles your front-desk around the clock.
Step 1
Paste site URLs (we crawl your website pages) and upload PDFs or FAQs. The agent answers from that material - not from a generic script.
Step 2
Embed a branded chatbot widget on your site in seconds. Get a dedicated inbound phone number where callers speak directly to your AI agent - no hold music, no missed calls.
Step 3
The agent qualifies inquiries, presents your services, checks real-time availability across all your locations, and books appointments - syncing instantly to your calendar.
SOLVING REAL PROBLEMS
Missed calls after hours, leads that go cold, or back-and-forth emails just to book one appointment. AptaBook's AI handles these so you can focus on delivery.
AUTOMATION
Turn on Automation for your business. Agent follows up on unfinished-chats and calls. Automated follow ups and feedback calls.
You pick 24 hours out or 1 hour out. We send email or WhatsApp. Staff don’t copy-paste reminders.
After the visit, an optional note can ask for feedback or a next booking. Keep it short.
Left mid-booking? A light follow-up by email or WhatsApp can ask if they still want a slot.
For customers who haven't booked in a while, AptaBook automatically triggers a re-engagement campaign. A friendly nudge - a special offer, a seasonal reminder, or a simple check-in - brings them back into your pipeline.
INDUSTRIES
economy running.Whether you run one location or many, AptaBook learns your services, your brand, and your schedule - so every lead gets a relevant, helpful response.
Spas, salons, massage, aesthetics
Healthcare clinics and medical pratices
Life coaches, business coahes
Certified public accountants and firms
Schools, tutoring centres, and institution
Financial planners and advisors
Gyms, personal training, and fitness
Plumbers, electricians, and contractors
Legal practices and law offices
Business strategy and advisors
Digital marketing and web development
Yoga studios and wellness centers
INTEGRATIONS
Two-way sync with the tools your team already uses. Appointments flow into your calendar; leads flow into your CRM. Zero manual work.
Operator guide
An AI receptionist for service teams in the US and Canada - one knowledge base, every channel, bookings on a live calendar.
Connect your website and documents. One agent uses that knowledge on chat, phone, WhatsApp, and email (by plan) - then books into Google Calendar or Microsoft 365 with live availability, not a static form.
Most leads go cold when nobody answers in the first few minutes. AptaBook runs 24/7, runs your intake, and leaves a confirmed appointment for your staff.
Train from your website, connect calendar, embed chat and start taking bookings - most teams are live under 10 minutes. Plans start at $49/mo, with a free trial and no credit card required.
Built for: law firms, dentists, home services and more - Read our blog and Knowledge Base to learn more.
Testimonials
FAQs
Short answers we give on demos - setup, phone, HIPAA, and knowledge.
Contact us and we’ll help you out.
Want a demo call? Use Call Me at the top of the page.
Most businesses are live in under 10 minutes: connect your website, calendar and business hours, add the chat widget, and forward your phone line to your AptaBook number. WhatsApp waits on messaging approval. You don't need engineers for the standard setup.
AptaBook has four plans: Solo at $49 a month with 50 conversations, Starter at $99 with 400, Professional at $149 with 1,500, and Enterprise with custom pricing. A conversation counts the same on any channel, there are no overage charges, and every plan starts with a 15-day free trial with no credit card.
Yes - every plan includes voice. Callers get hours, services, and open times; bookings hit your calendar. Hand off to a person when your rules say so. Chat and voice share the same knowledge.
It shouldn’t invent prices or policies. If the knowledge base doesn’t cover it, it takes a message, offers a human follow-up, or points at a page you named - whatever fallback you configured.
Yes. AptaBook is HIPAA compliant. We encrypt traffic and sensitive fields and keep audit trails. Email support@aptabook.com before you put PHI on a live line so we can confirm your setup.
US and Canada today. Phone vs WhatsApp depends on the market and plan - don’t assume every channel is on every plan.
Connect a site URL and/or upload PDFs, FAQs, and service lists. Answers come from what you uploaded. Re-crawl or replace docs when fees or hours change.
Yes - colors, position, avatar, and a tone preset (professional vs friendly). Keep the greeting short; long personas sound fake.
Yes. AptaBook integrates with popular calendar and scheduling tools (e.g. Google Calendar) so the AI shows real-time availability and books appointments directly into your existing calendar. No double-entry.
Free trial, No credit card required
Service businesses across the US and Canada already use AptaBook so nights and weekends stop becoming lost leads.