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Calendars · CRMs · tools

AptaBook Integrations

AptaBook connects with the calendars, CRMs and business tools you already use: Google Calendar, Outlook, HubSpot, Zoho, Zapier, Jobber, Mindbody, Google Meet, Gmail, Microsoft 365 and Microsoft Teams. Bookings made by voice, chat, email or WhatsApp sync to your connected tools, and setup takes under 10 minutes.

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Google Calendar Outlook HubSpot Zoho CRM Zapier Jobber Mindbody Google Meet Gmail Microsoft 365 Teams

Calendars

Live availability in, bookings out

Busy blocks stop AptaBook offering a taken slot. No double-booking.

Google Calendar

Setup guide

Bookings sync to Google Calendar; busy events block open slots.

How to connect
  1. Open Integrations → Calendar and choose Google.
  2. Authorize with the account that owns the real schedule.
  3. Map each AptaBook provider to the correct calendar.
  4. Make one test booking and confirm it appears on the calendar.

Outlook (Microsoft 365 / Exchange)

Setup guide

Bookings sync to Outlook; busy blocks stop AptaBook offering that slot.

How to connect
  1. Open Integrations → Calendar and choose Microsoft.
  2. Authorize with the account that owns the real schedule.
  3. Map each AptaBook provider to the correct calendar.
  4. Make one test booking and confirm it appears on the calendar.

CRMs & field ops

Contacts land where your team already works

New leads and bookings sync on supported plans.

HubSpot

Setup guide

New contacts and bookings sync to HubSpot.

How to connect
  1. Open Integrations → Connectors → HubSpot.
  2. Authorize with a HubSpot admin account.
  3. Map phone and email fields.
  4. Make one test booking and confirm the contact appears in HubSpot.

Zoho CRM

Setup guide

New contacts and bookings sync to Zoho CRM.

How to connect
  1. Open Integrations → Connectors → Zoho.
  2. Authorize with a Zoho CRM admin account.
  3. Map phone and email fields.
  4. Make one test booking and confirm the contact appears in Zoho.

Jobber

Bookings sync to Jobber for field-service teams.

How to connect
  1. Open Integrations → Connectors → Jobber.
  2. Authorize with your Jobber account.
  3. Make one test booking and confirm it appears in Jobber.

Mindbody

1:1 appointments sync to Mindbody.

How to connect
  1. Open Integrations → Connectors → Mindbody.
  2. Authorize with your Mindbody account.
  3. Make one test booking and confirm it appears in Mindbody.

Meetings, email & automation

Join links, inboxes, and the long tail

Virtual meetings, connected email, and Zapier for everything else.

Google Meet

Virtual locations with Google Meet; join links sent automatically.

How to connect
  1. Connect Google Calendar.
  2. Add a virtual location and choose Google Meet.
  3. Make one virtual test booking and confirm the join link is sent.

Microsoft Teams

Virtual locations with Microsoft Teams; join links sent automatically.

How to connect
  1. Connect your Outlook (Microsoft 365) calendar.
  2. Add a virtual location and choose Microsoft Teams.
  3. Make one virtual test booking and confirm the join link is sent.

Gmail

Connect Gmail so AptaBook works with your inbound email.

How to connect
  1. Open Integrations and choose Gmail.
  2. Authorize with the inbox you want AptaBook to use.
  3. Send a test email and confirm it appears in AptaBook.

Microsoft 365

Connect Microsoft 365 (Outlook) for inbound email.

How to connect
  1. Open Integrations and choose Microsoft 365 / Outlook email.
  2. Authorize with the Microsoft 365 inbox you want AptaBook to use.
  3. Send a test email and confirm it appears in AptaBook.

Zapier

Connect AptaBook to other apps through Zapier.

How to connect
  1. Open Integrations in AptaBook and choose Zapier.
  2. Sign in to Zapier and connect your AptaBook account.
  3. Pick the app you want to connect and turn the Zap on.

Using another system? Webhooks and HTTP tools cover the rest.

Languages

Languages we support

AptaBook detects what the caller speaks and stays in that language for the session - including mid-call switches.

Auto-detects spoken language

  • English
  • Arabic
  • Bengali
  • Chinese
  • French
  • German
  • Hindi
  • Indonesian
  • Italian
  • Japanese
  • Korean
  • Portuguese
  • Russian
  • Spanish
  • Turkish
  • Vietnamese

FAQ

Integrations FAQ

Short answers before you connect a calendar or CRM.

Which calendars does AptaBook connect with?

Google Calendar and Outlook (Microsoft 365 / Exchange). Bookings sync to the connected calendar, and busy blocks stop AptaBook offering that slot.

Which CRMs does AptaBook connect with?

HubSpot and Zoho CRM on supported plans. Jobber and Mindbody (1:1 appointments) are also supported on supported plans.

How long does setup take?

Under 10 minutes for most integrations.

What if my tool isn't listed?

Use Zapier, or webhooks and HTTP tools to connect other systems.

Which languages does AptaBook support?

AptaBook supports 20+ languages in the US and Canada - including English, Spanish, French, German, Hindi, Chinese (Simplified), Japanese, Korean, Portuguese, Arabic, Italian, Turkish, Vietnamese, Bengali, Indonesian, and Russian. The agent detects the caller’s language and can switch mid-conversation.

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