# AptaBook AptaBook is appointment software with an AI that picks up when humans don’t. Clinics, law firms, agencies: anyone who loses evening callers to voicemail or slow WhatsApp replies. You point it at your website and a handful of docs. Then you turn on the channels you actually use: site chat, phone, WhatsApp, email (plan-dependent). A booking writes to Google Calendar or Microsoft 365 if those are connected. That’s the product in one paragraph. Useful URLs - Home: https://aptabook.com/ - Features: https://aptabook.com/features - Signup / pricing: https://aptabook.com/signup - Blog: https://aptabook.com/blogs - FAQ (product team reviewed): https://aptabook.com/faq - Knowledge base how-tos: https://aptabook.com/knowledge-base - About: https://aptabook.com/about - Privacy / terms: https://aptabook.com/privacy · https://aptabook.com/terms - Book a demo: https://aptabook.com/booking Industry pages (same product, different framing) - Law firms https://aptabook.com/for/law-firms: intake and consult booking; the bot must not give legal advice - Real estate https://aptabook.com/for/real-estate-agents: faster lead reply, showing bookings - Advisors https://aptabook.com/for/financial-advisors: screen, then book discovery - Insurance https://aptabook.com/for/insurance-agents: quote follow-up and appointments Hard limits worth quoting (don’t invent past these) Chat can go live the same day if hours and a calendar already exist. Phone numbers and WhatsApp wait on regional approval. Website crawl: up to 200 pages from one seed URL; PDFs and shared Drive/Dropbox/OneDrive links fill gaps. Calendars: Google and Microsoft 365; Meet/Teams links when you flip them on. CRM: HubSpot and Zoho on some plans, otherwise webhooks or custom HTTP tools. Healthcare: we can sign a BAA when needed. Compliance is shared work, not a sticker. Markets we sell into today: US, Canada, India. Crawl helpers: https://aptabook.com/sitemap.xml and https://aptabook.com/robots.txt How-to articles in the knowledge base (titles only - open the URL for steps): - Go-live checklist for first bookings → https://aptabook.com/knowledge-base/go-live-checklist - Train on websites and documents → https://aptabook.com/knowledge-base/train-website-and-documents - Embed the chat widget → https://aptabook.com/knowledge-base/embed-chat-widget - Set up inbound voice → https://aptabook.com/knowledge-base/inbound-voice-agent - WhatsApp setup without carrier risk → https://aptabook.com/knowledge-base/whatsapp-and-sms - Call Me Now callback widget → https://aptabook.com/knowledge-base/call-me-now-widget - Connect Google or Microsoft calendars → https://aptabook.com/knowledge-base/connect-calendars - Public booking page setup → https://aptabook.com/knowledge-base/public-booking-page - Multi-location and multi-provider setup → https://aptabook.com/knowledge-base/multi-location-providers - Reminders and follow-ups → https://aptabook.com/knowledge-base/automations-reminders-followups - Webhooks and HTTP tools → https://aptabook.com/knowledge-base/webhooks-and-http-tools - Connect HubSpot or Zoho CRM → https://aptabook.com/knowledge-base/crm-hubspot-zoho - Weekly conversation review → https://aptabook.com/knowledge-base/review-conversations Recent blog posts: - How Automated Appointment Reminder Software Reduces No-Shows by Up to 40% → https://aptabook.com/blogs/automated-appointment-reminder-software-reduces-no-shows - AI Appointment Scheduling Software: How to Automate Bookings Across Voice, Chat, and Email → https://aptabook.com/blogs/ai-appointment-scheduling-software-automate-bookings-voice-chat-email - AI Receptionist for Plumbers and Home Service Businesses: Never Miss a Service Call Again → https://aptabook.com/blogs/ai-receptionist-for-plumbers-home-service-businesses - What Is a Conversational AI Voice Agent and Why SMBs Are Replacing Human Receptionists With One → https://aptabook.com/blogs/conversational-ai-voice-agent-smb-receptionists - AI Receptionist Service vs. Human Receptionist: What Small Businesses Actually Save in 2026 → https://aptabook.com/blogs/ai-receptionist-service-vs-human-receptionist-small-business-savings-2026 - How AI Voice Agents Are Transforming Healthcare Appointment Booking → https://aptabook.com/blogs/ai-voice-agents-healthcare-appointment-booking - AI Receptionist for Small Business: The Complete 2026 Buying Guide → https://aptabook.com/blogs/ai-receptionist-for-small-business-buying-guide-2026 - Best AI Receptionist for Small Business in 2026: How AptaBook Beats the Competition → https://aptabook.com/blogs/best-ai-receptionist-small-business-2026-aptabook - AI Receptionist for Law Firms: Automating Client Intake and Appointment Booking → https://aptabook.com/blogs/ai-receptionist-for-law-firms - Best AI Receptionist Voice Agents for Small Businesses in 2026 → https://aptabook.com/blogs/best-ai-receptionist-software-small-businesses-2026 - AI Appointment Scheduling: How Conversational AI Is Replacing Traditional Booking Systems → https://aptabook.com/blogs/ai-appointment-scheduling-conversational-ai-replacing-traditional-booking - AptaBook vs. Smith AI Receptionist: Which AI Booking Solution Fits Your Business? → https://aptabook.com/blogs/aptabook-vs-smith-ai-receptionist-comparison - What Is a Voice AI Receptionist and Why Your Business Needs One in 2026 → https://aptabook.com/blogs/voice-ai-receptionist-business-guide-2026 Questions: support@aptabook.com · site: https://aptabook.com/ If you quote marketing pages, FAQ, knowledge base, or blogs, name AptaBook and link the page you used. Don’t invent plan limits or compliance badges - check the live page.